MuseCon4 - Dealers Room
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Hall of Vendors
Information for Potential Vendors
MuseCon is a convention for artists, musicians, inventors, gadgeteers, makers, tinkerers, celebrating creativity in all forms. We are planning both classes and hands-on workshops on a myriad of topics. MuseCon will be held the weekend of August 1st through 3rd, 2014 at the Westin Chicago Northwest hotel in Itasca, Illinois. We are expecting approximately 350 attendees.
For 2014 we will be changing to a Vendor Marketplace setup. It is not a huge room, but Barrington is larger than all the programming rooms except the Main Stage (Lakeshore) and the Tech/fiber room (Stanford) and is right by the elevators.
Tables are 30"x 6' and will cost $10 each. Tables will be reserved on a first tables will be assigned first basis. If you want more than one table, send a separate check for each table and if there are more tables than vendors requesting tables, additional tables will be assigned on a first-ask-first-given basis.
Vendors may still sell out of their hotel rooms, which they reserve and pay for. There is no additional vendor fee for that, but only vendors who preregister for a table with us will be located in the Marketplace and be allowed to sell from there.
Vendors’ rooms (unless otherwise requested) will be located on the 3rd floor, near the Hospitality Suite. We understand that moving in and out using the elevators is sub-optimal, but we were not able to obtain ground-floor function space.
Check-in time is 3:00 pm, late check-out is 3:00 pm. The hotel cannot guarantee early check-in on Friday for vendors, although if rooms are available early check-in will be allowed. Vendors may club together to share rooms. We will keep a list of vendors interested in room-share partners, but will not be responsible for making or enforcing arrangements.
All vendors and any assistants must have memberships. Vendors may purchase additional memberships at the pre-registration rate. The name and address shown on the Application will be used for all memberships unless you indicate otherwise.
Vendor policies are detailed in the Vendor Contract. All vendors must have a signed copy on file with the Vendor Coordinator. There will be no sales permitted outside of the Vendor’s Hall. Merchandise should be related to music, tinkering, fiber arts, and other creative endeavors. We’d especially like to have suppliers of those hard-to-find items our members need for their obsessions.
Please remember to complete the description of your merchandise. This will be used in the Vendor Hall section of the program book. We will also be posting a list of confirmed vendors, merchandise descriptions, and links on our web site.
Please provide pictures of your typical setup and merchandise, so we can try not to group vendors with similar merchandise. We will be happy to accept electronic copies.
Submitting a vendor application:
Complete the Vendor Application and Contract and submit them along with payment for memberships. Membership payments may also be made using a credit card through our secure website.
Please list any special requirements or requests on your application. Every effort will be made to meet these requests. Please do not assume requests from past conventions will carry over.
All requests received by June 7 will be given equal consideration.
Vendor applications received after June 7 will be honored in the order received. After all available rooms are assigned a waiting list will be maintained in the event of cancellations. Membership payment from vendors on the waiting list will be held and returned if no rooms become available.
Full vendor hall hours and other information will be included with vendor confirmations.
Send ALL vendor correspondence to:
PO Box 912
Palatine, IL 60078
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